Responsibility Areas

For those potentially interested in joining the board, the areas of responsibility of each position are outlined below.

The President serves as the Chief Executive Officer of the Society, and the Chair of the Executive Board. The President presides over and sets the agenda for all general and board meetings and also represents the Society to the community at large. Additionally the President is responsible for conducting, managing, and directing the affairs and development of the Society, and maintains ultimate responsibility for its operation. He/she oversees all other officers and committees, ensures that all other officers perform the duties of their respective offices, and delegates authority, responsibilities and assignments to members, officers, and committees as he/she sees fit. The President is also responsible for keeping the Executive Board and the membership informed of the condition of the Society, and for resolving disputes concerning the interpretation of this Constitution.

The Secretary serves as the Chief Administrative, Information, and Compliance Officer of the Society, and is responsible for the efficient administration of the Society and the handling of any/all administrative matters. The Secretary maintains all records of the Society, takes the minutes at all general and board meetings, and also serves as the Historian and the contact person for the Law Society. He/she ensures the Society’s compliance with all campus rules and regulations including the Williams College Student Handbook, College Council By-Laws, and Office of Student Life policies, and for completes any required registration and paperwork.

The Treasurer serves as the Chief Financial and Development Officer of the Society, and responsible for overseeing and coordinating all finance, fundraising, and development activity, as well as drafting and managing the annual budget. He/she is responsible for maintaining accurate financial records, and for ensuring the Society’s compliance with all College Council and administrative financial regulations and guidelines.

The Events Director is responsible for developing, planning and coordinating all Law Society events.  In addition, he or she serves as the Chief Communications and Marketing Officer of the Society, and is responsible for promoting and publicizing the Society, its programs, activities, and events in all capacities. He/she is responsible for campus relations, alumni relations, outreach, any social or online media, and any external communications between the Society and other organizations.

The Editor-in-Chief is responsible for managing the production, publishing, and distribution of the Law Journal; managing, selecting, and training the Journal’s staff; and establishing publication standards and guidelines.

The Law Teams Director conducts, manages, and directs the affairs and development of the Law Teams, deals with all administrative issues of the teams, and maintains ultimate responsibility for their operation. He/she ensures that the team captains and coaches perform their duties, and delegates authority, responsibilities and assignments to team members and captains as he/she sees fit. The Law Teams Director is also responsible for selecting team members and captains with the approval of the President.

(g)    Shall also perform such duties as the Executive Board or the President may assign.

Section 4.03 Secretary

(a)    Primary Responsibilities See Section 7.03 of the Constitution

(b)   Additional Responsibilities

The Secretary also serves as and chair and oversees the Membership & Professional Development Committee.

As Chief Administrative Officer is responsible for

  • Organizing and maintaining all Society documents and records
  • Writing and distributing the minutes of Board and general meetings
  • Maintaining all membership and committee rosters and records of attendance
  • Serving as the official contact for the Society, and handling all necessary registration and paperwork
  • Sending emails to the Law Society listserv, and keeping the membership informed
  • Scheduling and reserving spaces for all meetings, events, and practices; making sure that they do not conflict with each other; and notifying the Society of all upcoming meetings and events.
  • Managing the Society’s PaperCut printing account, and determining who is able to access it and for what purposes

As Chief Compliance Officer is responsible for

  • Making sure that members and officers are aware of their responsibilities
  • Making sure that the Society and its members, committees, and officers are abiding by the Constitution, its By-Laws, and all other internal policies
  • Ensuring that decisions of the President and the Board are implemented
  • Making sure that the organization and leadership comply with all relevant College, Student Life, and College Council policies and regulations
  • Making sure all required forms and documents, are on file with the Office of Student Life

As Chief Information Officer is responsible for

  • Managing the Society’s databases, records, listservs, and information systems (Google Drive, Google Calendar, and Gmail), as well as making sure the website is kept up to date
  • Making sure all events, meetings, and practices are scheduled in Google Calendar
  • Making sure all documents are stored and placed in the correct folders on Google Drive, and updating who has access to those folders and documents as committee members and officers change
  • Reading and responding to all emails on Gmail
  • Making sure the Editor in Chief and Law Teams Director are managing the separate Law Teams and Law Journal listservs and Google Accounts properly
  • Transferring all necessary information to the incoming Executive Board during transitions

As Historian, is responsible for recording an accurate history of the Society, encouraging the continuity of the Society, and abiding by the Historical Procedures outlined in Article XII

Section 4.04 Treasurer

(a)    Primary Responsibilities See Section 7.04 of the Constitution

(b)   Additional Responsibilities

(i)     Shall chair and oversee the Fundraising Committee

(ii)   Shall serve as an ex-officio member of the Law Teams committee

(iii)  As Chief Financial Officer is primarily responsible for

                                          (1)  Conducting the annual College Council budget process, the College Council Year-End Audit, and submitting any/all supplemental funding requests,

                                          (2)  Overseeing the financial record keeping, planning, and reporting aspects of the Society

                                          (3)  Advising and participating in decisions on all matters related to budget management, and securing of new funding.

                                          (4)  Responsible for authorizing all Society expenditures in compliance with the Executive Board, as well as College Council and administrative regulations.

                                          (5)  Shall ensure that the Society is abiding by all relevant College, Student Life, and College Council financial policies

(iv)  As Chief Development Officer is primarily responsible for the Society’s philanthropy and fund development. Responsible for securing and managing contributions, dues, sponsorships, and grants, and designing and facilitating the process to raise money.

 

 

Section 4.06 Events Director

(a)    Primary Responsibilities See Section 7.06 of the Constitution

(b)   Additional Responsibilities

(i)     Shall chair and oversee the Events Planning Committee

(ii)   Shall serve as an ex-officio member of the Publicity & Outreach committee

(iii)  Shall set the Society’s Events calendar for the upcoming year, before the end of the current academic year, and shall submit the Calendar of Events to the Executive Board for approval

(iv)  Shall coordinate the scheduling and spacing for all events with the Secretary and ensure that no conflicts as to scheduling exists (See Section 4.03 subsections (b)(ii)(6) and (b)(iv)(3))

(v)    Shall ensure that the Society is abiding by all relevant College, and Student Life event policies, and that all Society events are registered with Student Life, and are submitted on the Williams Calendar

(vi)  Shall submit a budget for each event to the Treasurer

(vii)Shall work with other organizations and departments to co-host events

(viii)                 Shall work with the Public Relations Director to publicize events

(ix)  Shall stay apprised on all upcoming events that the Society may be able to participate in

As Chief Communications Officer is primarily responsible for managing the communications of the Society including

  • Communications to stakeholders including but not limited to prospective and current students, parents, faculty, staff, alumni, community members, the press, and other outside organizations.
  • Coordinating news releases and information to the Williams Record, Office of Communications, and other news/communications organizations
  • Any/all event publicity, outreach, and utilization of the Society’s social media and website
  • Advising and participating in decisions that may impact the ongoing reputation and general image of the Society

As Chief Marketing Officer is responsible for marketing the activities and programs of the Society, as well as advertising Society events. Responsible for any promotions and for facilitating growth

Section 4.07 Editor-in-Chief

(a)    Primary Responsibilities See Section 7.07 of the Constitution

(b)   Additional Responsibilities

(i)     Shall chair and oversee the Law Journal committee

(ii)   Shall be responsible for publishing at least one issue of the Law Journal per semester, and for submitting a final version of the law journal to the Board for approval before publication

(iii)  Shall establish the submission deadline as well as the timeline for completion of the Journal

(iv)  Shall set the procedures for the operation and production of the Journal as well as the standards for performance and submission guidelines

(v)    Shall decide which submissions will be published in the journal, after receiving input from the editorial board

Section 4.08 Law Teams Director

(a)    Primary Responsibilities See Section 7.08 of the Constitution

(b)   Additional Responsibilities

(i)     Shall chair and oversee the Law Teams committee

(ii)   Shall serve as an ex-officio member of the Fundraising and the Publicity & Outreach committees

(iii)  Shall serve as the administrator of the Law Teams

(iv)  Shall be knowledgeable and well versed enough about the teams and competition to be able to step in and the lead a team temporarily if necessary

(v)    Shall regularly attend team practices (at least one practice per team, per month)

(vi)  Shall train the team captains on their responsibilities and roles, as well as all relevant procedures,

(vii)Shall transfer all necessary information to the incoming captains during transitions between seasons

(viii)                 Shall handle the administrative responsibilities of the law teams, including

(1)    Organizing lodging and transportation for competitions

(2)    Coordinating the scheduling and spacing for all practices, meetings, and scrimmages with the Secretary (See Section 4.03 subsections (ii)(6) and (iv)(3))

(3)    Conducting all necessary registration for the teams and serving as the contact person

(4)    Procurement and distribution of all competition and case materials and documents

(5)    Organizing fundraising efforts and recruiting sponsors in coordination with the Fundraising Committee

(6)    Coordinating on-campus recruitment and tryout publicity, as well as publicity of team’s activities with the Publicity & Outreach committee

(7)    Submitting the Law Teams committee budget to the Treasurer and working with the Treasurer to provide for expenditures

(8)    Maintaining and updating all official team rosters, listservs, and contact info

(9)    Storing and maintaining all past ballots, forms, pictures and other historical documents of the law teams

(ix)  Shall also make competitive decisions regarding the law teams, including

(1)    Determining the composition and formation of the teams, in consultation with the captains (see Section 11.07)

(2)    Organizing the format and scheduling of tryouts and team selection (see Section 11.07)

(3)    Organizing season practice and competition schedules (including scrimmages) with captains

(4)    Selecting coaches in consultation with the captains and President (see Section 5.04(b))

(5)    Managing and overseeing the team captains, and also selecting them (if the President invests that authority in the Law Teams Director (see Section 11.06))

(6)    Making all final decisions regarding competition

Advertisements